NYCC Policies & Documents

The New York Cycle Club (“NYCC” or the “Club”) has adopted this Code of Conduct to promote an environment which fosters good sportsmanship, safe cycling, mutual respect and courtesy when participating in all Club activities and when representing the Club in any manner. The Club expects that all relationships among persons participating in Club activities will be respectful and free of harassment, discrimination or bullying. A violation of this Code of Conduct may result in disciplinary action up to and including the suspension or termination of your membership privileges.

Individuals and Conduct Covered
This Code of Conduct applies to all members and guests participating in Club activities and it prohibits harassment, discrimination, bullying and retaliation, whether engaged in by members or by someone not directly connected to the Club (i.e. vendor or guest). Conduct prohibited by this policy is unacceptable. It applies to all members at all Club activities, including rides, trips, meetings, Club-related social events, when conducting any Club-related business or engaging in any Club-related communications using NYCC’s website and forums, Club emails, Facebook pages or similar sites or applications.

Defining Prohibited Harassment, Discrimination and Bullying
Harassment, discrimination and bullying are often characterized by insulting, hurtful, vindictive, cruel or malicious behaviors which have the purpose or effect to create a hostile, intimidating or offensive Club environment. This prohibited conduct may be the result of deliberate intention or not. It is important to recognize that it is the impact of the behavior on others, not the intent, which determines whether or not harassment, discrimination or bullying has occurred. Depending upon the severity and impact of the behavior, a single significant incident may constitute prohibited conduct, if it is found to be sufficiently offensive, threatening or intimidating. To determine whether or not prohibited conduct has occurred, each situation must be examined reasonably and objectively, based on its specific facts.
Examples of conduct or comments which might constitute prohibited harassment, discrimination or bullying include:
· oral, written or physical threats and intimidation;
· insulting or derogatory remarks, gestures or actions;
· shouting, yelling, swearing and calling someone derogatory names;
· targeting an individual through persistent, unwarranted criticism, personal insults or public ridicule;
· vandalizing personal belongings;· nonconsensual use or disclosure of a person’s private information;
· spreading malicious rumors;
· harassing, discriminatory or otherwise lewd or offensive written or verbal language, drawings, gestures or symbols that demean or show hostility or aversion towards an individual based on his or her race, religion, color, age, national origin, sex, sexual orientation, disability or similarly protected characteristic;
· unwelcome intentional physical contact with another person; and unwelcome sexual advances or unwelcome sexually suggestive comments, remarks, notes, texts, emails, voicemails, etc.  

MEMBER RESPONSIBILITY
Each member of NYCC has a responsibility to maintain a Club that is free from prohibited acts of harassment, discrimination and bullying. The Board will make every reasonable effort to establish and maintain a Club environment free of harassment, discrimination and bullying by establishing a fair and equitable protocol for responding to complaints and by taking appropriate corrective and/or disciplinary measures, where applicable.
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Any member who believes that he or she has been subjected to any conduct prohibited by this Code of Conduct is asked to report the matter to a Club officer. We ask for your cooperation to support the implementation of this important Club policy.

Member Account, Password and Security
By joining NYCC and/or creating an account on this website, you represent that you are of legal age to form a binding contract. All members under the age of 18 must obtain parental consent to join NYCC and must be accompanied by an adult at least 18 years of age or older on all club rides.
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You also agree to: (a) provide true, accurate, current and complete information about yourself as prompted by the membership form (the "Membership Data") and (b) maintain and promptly update your Membership Data to keep it true, accurate, current and complete. If you provide any information that is untrue, inaccurate, not current or incomplete, or NYCC has reasonable grounds to suspect that such information is untrue, inaccurate, not current or incomplete, NYCC has the right to suspend or terminate your membership and refuse any and all current or future participation in NYCC.

You will receive a password upon completing the Membership registration process. Existing members are asked to reset their passwords by following the NYCC.org Upgrade Info on the Home page. You are responsible for maintaining the confidentiality of the password and are fully responsible for all activities that occur under your password. You agree to (a) immediately notify NYCC of any unauthorized use of your password or any other breach of security, and (b) ensure that you exit from your NYCC login at the end of each session.

How NYCC Collects and Uses Your Personal Information- NYCC collects your name, address, phone number, email address and other optional information such as, but not limited to, ride level preferences, and volunteer status. If you participate in a club ride, we will ask you to sign a release and provide your name, signature, and emergency phone number. Your contact information as well as your emergency contact information will be shared with the leaders of any ride you join.
- The Membership Director is responsible for the collection, maintenance, and accuracy of all personal information collected in association with membership activities by NYCC. If your personal information changes or you would like to review the personal information we have on file, please click on your account and then the profile tab.
- The Rides Coordinator is responsible for collecting release forms containing personal information. Release forms are only used for insurance purposes, and the personal information contained on the release form is not used by the club for any other purpose.
- NYCC does not release personal information to commercial interests or other third parties.
- NYCC shares personal information of members with other members depending on the member’s own privacy settings for the disclosure of personal information. Members will be able to publish personal information, including but not limited to name, address, and phone number, by means of a membership roster.

 Privacy Settings
This section explains how your privacy settings work, and how your information is shared with other NYCC members.
Name and Profile Picture: NYCC offers ways to make it easy for you to find and connect with other members. For this reason, your name and profile picture do not have privacy settings. If you are uncomfortable with sharing your profile picture, you should delete it (or not add one).
Contact Information: Your contact information settings control (available when customizing your privacy settings) who can contact you through the online NYCC Membership Roster, and who can see your contact information such as your email and phone number(s). Remember that you are not required to disclose any of this information.

Online Data SecurityNYCC keeps certain personally identifiable information on our web server which is connected to the Internet. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet or method of electronic storage is 100% secure, however. Therefore, while we strive to use best practices to protect your personal information, we cannot guarantee its absolute security. If we detect or learn of any breach of security, we will inform affected members.

Cookie PolicyNYCC uses cookies on our web site. A cookie is a small text file that is stored on a user's computer for record- keeping purposes. We do link the information we store in cookies to personally identifiable information you submit while on our site. We use both session ID cookies and persistent cookies. Persistent cookies are utilized to preserve cart contents and other semi-durable data. We use session cookies to make it easier for you to navigate our site. A session ID cookie expires when you exit your web browsing software.
A persistent cookie remains on your hard drive for an extended period of time. If you agree to allow any mechanism on the NYCC site "remember your username" and/or "remember your password," your browser may store un- encrypted data on your computer that may include but is not limited to your user name and password in plain text.
NYCC recommends that you use a unique password for our site (not the same password you may use on other sites). You can remove persistent cookies by following directions provided by the manufacturer of your web browsing software.
If you configure your browser to reject cookies, certain areas of our site, such as the online membership and ride listing systems will not work.
No third parties are allowed to read or write cookies associated with our site. No third parties write their own cookies on your computer as you visit our site.

We do not allow advertising on our site.

Links to Other Sites
This web site contains links to other sites that are not owned or controlled by NYCC. Please be aware that NYCC is not responsible for the privacy practices or content of such other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies only to information collected by this web site.
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Changes in this Privacy StatementWe reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, it will be reflected in this statement, and we will notify members by means including but not limited to e-mail, our newsletter, or a notice on our home page.
We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, it will be reflected in this statement, and we will notify members by means including but not limited to e-mail, our newsletter, or a notice on our home page.